Absence categories are options that members select when submitting absence requests.
As a planner, you can create absences categories for your group. Additionally, you can modify and deactivate absence categories as well as determine the display sequence of the absence categories.
- In the side menu, select Scheduling
.
- Select Absences and availability.
- At the top of the page, select Categories.
The Absence categories page appears. It displays a list of active absence categories.
Note: To view deactivated absence categories, select Display deactivated categories. - Select Create new category. The New absence category window appears.
- Configure these settings:
- Category name: Enter a descriptive name for the absence category.
- Acronym: Enter a unique identifier with a maximum of three characters. Either the full name or the acronym is displayed according to available space.
- Blocking: Select this option to indicate that this absence category represents blocked time. Planners must take blocked time into account during planning.
- Preference: Select this option to indicate that this absence category has a lower priority. For each preference absence category type, PRF is appended to the absence category name.
If you select Preference, healthcare professionals can still receive Callouts.
Note: If you modify the Blocking or Preference option for an existing absence category, the modification takes effect at the start of the current period and for all absences of this type in the future. - Include absence when calculating hours for the 2-week period:
- Include: This is the default option. Select this option to include hours from this absence category when calculating period hours.
- Exclude: Select this option to exclude hours from this absence category when calculating period hours. This option helps prevent incorrect overtime calculations.
- Approval required: Indicate whether this absence category is part of the approval workflow.
- Processing required: Indicate whether this absence category is part of the processing workflow.
- Value: Add point values to various periods of the day. The sum of the point values influences the absence calculation. For example, the evening time slot can have a higher point value than the morning time slot, which affects the overall calculation of absences.
- Select Set as the default category to make this absence category the default absence category when members request an absence. A star appears next to the default absence category.
- Select Save. The Absence categories page appears.
- To reorder the absence categories, hover your mouse over
. Drag the row to a new location.