Creating a new period

From the toolbar, go to the Scheduling section. If you are a member of more than one group, select the group for which you want to create a period. Then click on Periods tab.

mceclip0.png

 

Click on the Create a new period button. 

mceclip1.png

In three short steps, you will have created your new period. Note that you can create up to two draft periods. 

 

Step 1 - Period details

mceclip2.png

Complete the various information needed to create a new period.

  • Period name: Enter the desired name. However, it must be unique. Tip: Adding the year helps to create a unique name.
  • End date: This is the inclusive period end date. 
    Note that the start date is frozen since any new period begins the day after the previous period.
  • Period length: Rather than entering an end date, you can enter a number of days, weeks or months. The end date will be automatically calculated.

 

Step 2 - Absence entry

mceclip5.png

  • Absence entry deadline: Deadline for your schedule group members to submit their absences. The absence date range will be automatically locked on this date.

Set up automatic absence entry reminders to be sent to your scheduled members. You can activate up to two automatic reminders. Members will be notified on the dates indicated.

 

Step 3 - Holidays

mceclip6.png

Include all the holidays that apply to your group during the period you are creating.

Depending on the task configurations, holidays will ensure that shifts are open or closed. Also, these days will be identified in your group member's calendars.

Tip: Create holidays for the entire year and save time when creating the next period.

 

Importing values from previous periods

For groups that accumulate equity values from period to period (cumulative counters), this step allows you to import previous period values.

 

1. Go to Scheduling menu and click on Equity section

 

2. Click on Value transfer tab

 

You will then be able to select for each counters the 3 following options: 

  1. Publication values: Import the previous period values at publication time.  
  2. Current values: Import the previous period values including changes made between the date of publication and the date of import.
    Note: values for future transfer requests will not be included.
  3. Do nothing: no values imported, this function resets the values of the equity counters as they remain at zero. This is mainly used at the beginning of the fiscal or calendar year, or whenever you want to reinitialize the counters.